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Team outings are very essential as they make sure to create bonds outside the cubicle and guarantee that the result is reflected even in work inside the cubicle. It supports team members to understand each other better which enables them to work together as a team and confirms that their compatibility among each other is improved. Here are some of the steps to plan an outing successfully and pleasantly
Always plan in advance:
Take a lot of time to plan the outing. Hurrying things at the last minute will leave you in a jumbled mess. Organising in advance will allow you to deal with any special needs or suggestions your team members might have. It will enable you to plan a well-organised outing and take care of preparation like transportation, etc. It is important to give your team advance details and information about the outing so that no one is left unnoticed. This team outing image also guarantees that the struggles of the team goes into bonding with each other rather than managing at the last minute.
Set a Budget
Make sure to set your budget, before you select the location or the date. Ensure that the whole outing falls within your budget as team outings are commonly on-the-house. The vision is not to go overboard nor too low but to decide what it is you want or require for the event and therefore find a fair way of going about it.
Take a Survey
Consider taking a survey of what everyone would like to do. If your team is big, it might be better to send out an email, memo or survey monkey to decide. To plan an event that’s fun for and can be accessed by everyone is easier if you have a vision of what the general view might enjoy. People can share their ideas through this survey, and also express things they know they cannot in a safe, anonymous space. Select the location by having a survey and find where the majority wants to explore.
Pick a Date
Select the date of your outing next. Always remember that things are often more expensive at the weekend. So it is better to opt on a weekday. Also, evaluate whether a holiday is coming up and if you’ll have off the next day. If you can manage, a weekday might be a better day! Choosing a date earlier also makes sure that all the team members have pre-planned their program and no one skips the outing because of any last minute issues.
Secure Permission:
Once you have decided the location, do not delay in attaining the required permit needed for the place on the given day as you could end up losing it to another concerned team which is a common occurrence. It will also make sure that your team outing is fully proofed and nothing will go wrong in the last moment.
Food and Beverage:
Confirm the menu keeping in mind the certain dietary needs of your guests, if they are vegetarian or non-vegetarian and so on. Plan upon whether you desire to limit the beverages to just cold drinks, tea and coffee or prolong it to other hard drinks based upon the guest list. The menu should therefore be made to add items that everyone can enjoy while at the same time assuring that those items are well within your budget. Also, ensure that you know the food allergies of your teammates earlier so that the outing is full of enjoyment.
Keep it engaged with Activities:
A team gathering without any fun packed activities sounds ‘boring’. Keep it engaged with enjoyments which all members can take part of. You can even plan competitions by putting teams against each other in friendly games of treasure hunts, tug-of-war, and many other activities. If the outing is extended to families then make sure that the venue has a playground for children and plan various activities to keep them interested. Activities like these will result in good time for everyone and strong bonding among the team members. Adding these kinds of activities will also make your outing more memorable.
Have Fun
At the end of it, the most important part is to have fun! On the day off, sort out all of those last moment details, take a headcount, and then you are all set to go! If issues arise throughout the evening, stay calm and cool. Very importantly, remember to have a good time as that is what matters the most. This is a chance to get to know your team outside of the office. A team outing can make everybody feel valued, boost morale, and keep them engaged.
So get ready to plan your first (or next) team event with these valuable hints to plan the perfect team outing!
